The question "how much does an ERP system cost?" has no single answer. The ERP market splits into two fundamentally different models: license a boxed product like Pohoda, Money, ABRA, Helios or SAP, or build a custom system designed around how your company actually runs.
Both models carry visible costs and hidden costs. Boxed ERP charges per user, per module, and per year, and the bill grows as you add people and features. Custom ERP is a larger one-time investment with no per-seat fee, so for the right company it can be cheaper over five years than paying recurring licenses forever.
This guide walks through Czech ERP pricing by vendor, the hidden costs both models carry, and a realistic total cost of ownership comparison. If you are still deciding between buying and building, start with our guide on custom ERP vs off-the-shelf.
ERP Pricing in the Czech Market (2026)
If you just want a quick comparison before the detail, here is what the main ERP options cost on the Czech market in 2026. Figures are list prices and rise with more users, more modules, and required add-ons such as a local partner for Czech legislation.
ERP | Indicative price | Pricing model | Best fit |
|---|---|---|---|
Money S3 | from ~4 900 Kč one-time + yearly updates | License + maintenance | Small firms, accounting to light ERP |
Pohoda | from ~15 000 Kč/year | License per year | The most common Czech SMB choice |
ABRA Flexi | cloud SaaS, unlimited users/documents | Subscription | Growing SMBs that need integrations |
Helios (iNuvio) | tens of thousands to millions Kč/year | License + modules | Mid-size and larger companies |
SAP Business One | cloud from ~2 200 Kč/user/month | Per user + maintenance | Mid-size, international processes |
Odoo | modular; ~60–70% cheaper than SAP B1 over 3yr | Per user + apps | Modular needs, needs CZ partner |
Custom / hybrid (Bitvea) | from 100 000 Kč one-time | 0 Kč/user | Unique processes, full ownership |
The pattern mirrors CRM: boxed ERP is cheap for a small team and gets expensive as you grow, because the price scales with every seat and module. Custom ERP is a larger one-time cost with no per-seat fee, so it gets relatively cheaper the more people use it. The sections below break down each option.
Pohoda (Stormware)
Pohoda is the most widespread accounting and light-ERP product among Czech small businesses. It is affordable to start and familiar to most accountants, but it is built around accounting first, with limited room for custom workflows, advanced manufacturing, or deep integrations as you grow.
- Entry: from ~15 000 Kč/year for a small firm
- Network / multi-user: higher tiers add per-seat and module costs
- Strength: cheap, well known, solid Czech legislation support
- Limit: workflow customization and integrations are constrained
Money S3 (Solitea)
Money S3 is another established desktop option with a similar profile to Pohoda: a strong fit for accounting and basic operations in smaller companies, with a one-time license plus yearly updates. Like Pohoda, it starts to strain once processes get complex or you need many integrations.
- Entry: from ~4 900 Kč one-time for the base version
- Updates: annual update fee to stay current
- Strength: low entry price, mature Czech accounting
- Limit: desktop-first, limited beyond SMB scope
ABRA (Flexi and Gen)
ABRA spans from the cloud-based ABRA Flexi line up to ABRA Gen for larger operations. Flexi is a popular choice for growing SMBs because it offers unlimited users, documents, and companies on its plans and integrates well. As needs deepen, the higher ABRA tiers move toward full ERP capability, with the cost growing accordingly.
- Flexi: cloud subscription, unlimited users and documents
- Gen: module-based pricing for manufacturing and larger firms
- Strength: Czech-built, integration friendly, scalable line
- Limit: you still adapt to its data model, not the other way round
Helios (Asseco)
Helios (the iNuvio and Orange lines) targets mid-size and larger companies with serious manufacturing, logistics, or multi-entity needs. Pricing is license plus modules and lands anywhere from tens of thousands to several million CZK per year depending on scope, with implementation and consulting on top.
SAP Business One
SAP Business One is the SMB-oriented SAP product, available on-premise or in the cloud. Cloud rental in the Czech market starts around 2 200 CZK per user per month; on-premise is a one-time license plus annual maintenance. It suits mid-size companies with international processes, but total cost climbs fast with users, modules, and partner implementation fees.
- Cloud: from ~2 200 Kč/user/month
- On-premise: one-time license + ~annual maintenance
- Strength: mature, international, strong reporting
- Limit: per-user pricing and consulting fees compound at scale
Odoo
Odoo is a modular, partly open-source ERP that can be 60 to 70 percent cheaper than SAP Business One over three years for a 20 to 50 user company. The catch in the Czech market: the standard product does not fully cover Czech legislation (VAT, control statement, double-entry specifics), so you need a local partner to implement and maintain it, which adds to the headline price. Activating extra apps or multi-company mode also pushes you into higher tiers.
Hidden Costs of Boxed ERP
The list price is rarely the real price. Boxed ERP carries costs that only show up once you are committed:
- Per-user licenses that grow with every hire
- Modules bought separately (manufacturing, warehouse, BI, payroll)
- Annual price increases baked into renewals
- Implementation and consulting fees, often a multiple of the license
- Czech legislation add-ons for foreign products like Odoo or SAP
- Workarounds when the tool does not match your process, paid in staff time
Custom ERP: A Different Model
A custom or hybrid ERP flips the cost structure. Instead of paying per user forever, you pay once to build a system around your real processes, then a predictable amount for hosting and maintenance. There is no per-seat fee, you own the code, and there is no vendor lock-in. A custom ERP from Bitvea starts from 100 000 CZK depending on scope.
- Initial investment: from 100 000 CZK for build and deployment
- Per user: 0 Kč, unlimited users included
- Hosting and maintenance: a known yearly amount, no surprise upgrades
- Ownership: you own the code and the data, no lock-in
A custom build is the right answer when your processes are genuinely specific, when you need a CRM and ERP in one system, or when integrations with your e-shop, accounting, and warehouse are the whole point. For how that integration layer works, see our API integration strategy guide.
5-Year Total Cost of Ownership: Boxed vs Custom
Headline prices mislead because they ignore time and growth. Here is an indicative five-year comparison between a per-user boxed ERP and a custom build, for three company sizes. Boxed figures assume mid-tier licensing plus modules and standard annual increases.
Scenario | Users | Boxed ERP (5yr) | Custom ERP (5yr) | Difference |
|---|---|---|---|---|
Small team, standard processes | 10 | ~900 000 Kč | ~400 000 Kč | ~500 000 Kč |
Growing team, complex processes | 25 | ~2 200 000 Kč | ~700 000 Kč | ~1 500 000 Kč |
Larger firm, many integrations | 50+ | ~4 500 000 Kč+ | ~1 100 000 Kč | ~3 400 000 Kč+ |
The Break-Even Point
For most companies the break-even between boxed and custom ERP lands somewhere between 15 and 25 active users, or earlier if your processes need heavy customization and integration. Below that, a boxed product is usually the cheaper and faster choice. Above it, per-user licensing and module fees tend to overtake the one-time cost of a system you own.
When Custom ERP Makes the Most Sense
- Your processes do not fit any boxed product without painful workarounds
- You want CRM, ERP, and e-commerce in one connected system
- Integrations with your e-shop, accounting, and warehouse are critical
- You are tired of per-user fees and annual increases
- You want to own the system and avoid vendor lock-in
When Boxed ERP Is the Better Option
- You have standard processes and want to go live in weeks
- Your team is small and unlikely to grow fast
- Czech accounting and basic operations are most of what you need
- You prefer a low entry price over long-term ownership
Implementation Timeline and Costs
Boxed ERP: a few weeks to a few months depending on modules and data migration. Custom ERP: typically 3 to 6 months for a production-ready system, delivered in phases so you use the core early. The biggest cost drivers in any ERP project are customization and integrations, and underestimating integration complexity is the most common reason projects exceed their budget. Post-launch changes usually add 15 to 30 percent over time.
Frequently Asked Questions About ERP Pricing
How much does a custom ERP cost?
A custom ERP from Bitvea starts from 100 000 CZK and scales with complexity, the number of modules, and the integrations you need. There is no per-user fee, so the cost does not grow when you add people. Internationally, small custom ERP builds commonly run from roughly $10,000 to $40,000, with Czech and Central European development rates among the most competitive in Europe.
Is ERP priced per user, per module, or both?
Boxed ERP is usually both: you pay per user and buy modules (manufacturing, warehouse, BI, payroll) separately, so two companies with the same headcount can pay very different amounts. SAP Business One and Odoo are per user; Pohoda, Money, ABRA and Helios mix license tiers with modules. A custom ERP has no per-user and no per-module fee, you pay once for what you build.
Can I have a CRM and ERP in one system?
Yes, and for many growing companies that is the most cost-effective path. Instead of paying for a separate CRM and a separate ERP and then paying again to integrate them, a custom system can hold sales, operations, and finance in one place with a single data model. See our CRM pricing guide for how the CRM side compares.
What does a modular ERP mean for the price?
Modular means you buy or build only the parts you need now and add more later. With boxed ERP that flexibility is a double-edged sword: each new module is an extra recurring cost. With a custom modular build, you stage the investment over phases and never pay for modules you do not use.
How much does ERP integration cost?
Integration is usually the single biggest cost driver in an ERP project, more than the license itself. Connecting an e-shop, accounting, payment gateway, and warehouse can range from tens of thousands to several hundred thousand CZK depending on how many systems and how clean their data is. A custom ERP often pays off precisely because the integrations are built in rather than bolted on.
Is there an ERP with no hidden fees?
Boxed ERP rarely is: the headline price usually excludes modules, implementation, annual increases, and a local partner for Czech legislation if the product is foreign. The most predictable model is a custom or hybrid ERP, a one-time build plus a known yearly amount for hosting and maintenance, with no per-seat fee and no surprise upgrades.
The Real Cost of ERP: Conclusion
Boxed ERP wins on speed and entry price; custom ERP wins on fit, ownership, and long-term cost once you pass roughly 15 to 25 users or need real customization and integration. The right question is not "what is the cheapest license" but "what will this cost, and what will it deliver, over five years."
Ready to Cost It Out?
If you are not sure whether a boxed product or a custom build is right for you, we will walk through the numbers and the options with you.
Bitvea builds custom ERP systems for companies that have outgrown boxed tools or need CRM, ERP, and e-commerce in one. We map your processes, show what a tailored system would deliver, and estimate what you would save over five years.
Book a free consultation and we will discuss your needs and your options.
